PRIVACY POLICY 2026

WESTWOODS Family Dental is committed to ensuring that your privacy is protected. When we do ask
for your information through this website for the purpose of identification rest be assured that it will
only be used in accordance with the privacy statement.
WESTWOODS family Dental reserves the right to make any changes to this policy at any given time.
You should check this page regularly to ensure you understand the changes made and agree with
them.

WE MAY COLLECT THE FOLLOWING INFORMATION:
Name
Email
Phone number
Other Information relating to customer identification and /or offers

WE REQUIRE THIS INFORMATION TO PROVIDE YOU A GOOD SERVICE AND
UNDERSTAND YOUR NEEDS, AND IN PARTICULAR FOR THE FOLLOWING
REASONS:
Treatments: we may use your information to provide care and coordinate your treatment with
another dentist /health care provider.
Appointment Reminders: We may use your information to send reminders text, email or any of the
chosen methods listed on profile.
Internal record keeping
We may periodically send promotional email / letters about new activities, offers which we might
think you may find interesting using the email/ address which are provided to us.
Payment: We may disclose your medical information so that the treatment and services you receive
may be billed for, and payment may be collected from, you, an insurance company or another third
party.
To people who are enlisted in your care.
To Business Associates: for example, Attorneys, collection agencies, etc.
MILITARY, HEALTH, LAW /or Agencies: We will release information to other agencies if required by
law or we have your written consent

Sensitive Health Information: Substance Use & Pregnancy
A. Substance Use Disorder Information (42 CFR Part 2)
Certain substance use disorder treatment information is protected by federal law (42 CFR Part 2) and
may receive additional privacy protections beyond HIPAA. This information will not be disclosed
without your specific written authorization, except as permitted or required by law.
Disclosures related to substance use treatment will be limited to the minimum necessary and handled
with heightened confidentiality safeguards.
B. Pregnancy and Reproductive Health Information
Information related to pregnancy, reproductive health, and prenatal care is treated as highly
confidential. We will not disclose pregnancy-related information to family members, spouses, partners,
employers, or others without your authorization, except as required or permitted by law.
For minors, pregnancy-related information may be protected from parental access when required by
Wisconsin or federal law.
Minors and Dependents
In accordance with Wisconsin law, parents or legal guardians generally have access to the health
information of minor children. However, access may be restricted for certain sensitive services,
including pregnancy-related care and substance use treatment, when required by state or federal law.

We may never sell your Information
We are committed to ensuring that your information is secure. To prevent unauthorized access, we
have put in safeguard measurements to protect your information online.
Our website may have links which enable you to navigate to these websites. However, once you use
these links to leave our site, you should consider leaving our website. It will be your sole responsibility
and we are not liable for any protection of information as such sites are not governed by this privacy
notice.
We collect information you provide directly to us, such as when you create or modify your account or
user preferences, submit a form requesting information or an appointment, sign up for a newsletter,
contact us, respond to a survey, use the online content, or otherwise communicate with us. This
information may include your name, email address, phone number, postal address, insurance
information, personal health information (which, to the extent it is considered Protected Health
Information under HIPAA, shall be subject to the terms in the Protected Health Information section
below), survey responses, user content stored or entered into the forms found in our Site, and other
information you choose to provide through use of our Site.
The information you provide to us will be used to (i) set up your account (if applicable); (ii) arrange or
confirm an appointment with us (if applicable); (iii) if you elect to receive information from us, to
provide you with such information; (iv) improve the Site; (v) respond to your inquiries; (vi) to fulfill
any other purpose for which you provided it.
We may also use the information you provide to us for marketing and promotional activities. We
want to keep you updated about our practice and our services and we may use your personal
information to send you promotional products and information about Westwoods. We may engage
with you through marketing and promotional activities, including sending you marketing
communications; online surveys; alerting you about events, webinars, or other materials, and
updating you about our relevant products and services. You can opt out of our marketing activities at

any time by using an unsubscribe link in any communication you receive or contacting us using the
information provided herein.
We will not use your information for any purposes other than as described in this Policy or explained
to you at the point at which the information was collected.

You have the following rights regarding your Information
RIGHT TO RECEIVE AND INSPECT: You have the right to receive and inspect a copy of your dental/
health records. If you would like a copy /or inspect your records, you need to provide a written
request to WESTWOODS family dental.
RIGHT TO REQUEST AMENDMENT: You can change your information if you think we have inaccurate
information with written consent and reason for bringing about the change.
RIGHT TO RECEIVE A PAPER COPY OF THIS NOTICE. At any given time, you can ask for a paper copy of
this notice, which is also available on our website.

COMPLAINTS OR QUESTIONS: You can file a complaint at contactus@westwoodsfamilydental.com if
you think your rights have been violated or with the secretary of the department of health services.
You may request details of personal information which we hold about you under the Data Protection
Act 1998. If you believe any information to be incomplete or incorrect, please email us as soon as
possible ,at contactus@westwoodsfamilydental.com . We will promptly correct the information that
will be provided to us.
WE RESERVE THE RIGHT TO MODIFY THIS PRIVACY POLICY AT ANY TIME. ALL UPDATES WILL BE
POSTED ON THIS PAGE, SO PLEASE REVIEW IT PERIODICALLY.
Reservation of Rights
By using our Site, you consent, and we reserve the right to use the data we collect from you as
described in this Policy. Additionally, you consent, and we reserve the right, to use the data we collect
from you in ways that are consistent with the then- current disclosed Policy regardless of when your
data was collected (i.e., we can use your data in ways that are consistent with the current disclosed
practice but which may not be entirely consistent with the previously disclosed practices when your
information was originally collected).